We understand that privacy is an important issue for users of, and visitors to, the Website www.orbium.com and its related domains like https://careers.orbium.com (altogether the “Website”) of Orbium Holding AG (“Orbium”). The following information is designed to help visitors understand what information we collect from our Website, and how we handle and use the information after that.
Consent to the collection of data
Via our Website, we do not collect any personal data (e.g. name, address, phone number or email address), unless you provide these voluntarily (e.g. by submitting an information request, participating in a survey, or submitting an application), or if this is permitted under the respective laws governing the protection of such data.
We will collect, process and use the personal data that has been provided by you online for the informed purposes only, unless the collection, processing and use of the data is effected for a purpose which is directly linked to the original purpose for which the personal data was collected.
Please note that in order to process your information requests or application we may on occasion be required to share your information with Orbium offices and branches of our Orbium subsidiaries around the world and any third parties who provide services on our behalf. However, we have taken steps to ensure that all such entities protect your data adequately. In relation to any other third parties we will only disclose your information where you have given your consent or where we are required to do so by law.
We will not sell or merchandise your personal data to third parties nor transfer them for any other reason.
When you visit our Website our server will record your IP address together with the date, time and duration of your visit. An IP address is an assigned number, similar to a telephone number, which allows your computer to communicate over the Internet. It enables us to identify which organizations have visited this website. We use this information to compile statistical data on the use of our website to track how users navigate through our site in order to enable us to evaluate and improve our site.
We will not store your personal data any longer than required to fulfil the intended purpose, or than required under law.
Orbium endeavours to implement technical and organizational measures to protect your personal data against accidental or unlawful destruction, alteration or loss, unauthorized disclosure or access.
If you disable or delete cookies, you will not have access to the full functionality of our website. If you do not change your browser settings, we assume you accept our cookies policy.
This site may contain links to other sites. Please take note that Orbium is not responsible for the privacy policies or practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every site that collects personally identifiable information. This privacy statement applies solely to information collected by this site.
How Orbium and Orbium Group companies collect, process and use data provided by job applicants
Depending on the location of the open position for which you are applying, the local Orbium Group company will collect, process and use the personal data you provide with your application solely for recruitment purposes.
You can find contact information, including physical office addresses, for all local Orbium Group companies on our website under Contact Us/Locations.
Your personal information will be used by the local Orbium Group company which advertised the open position as well as by other members of the hiring team who may or may not be employed by a different Orbium Group company in another country. If your application is for a position at an Orbium Group company which is not local to you, your data will be transferred to that Orbium Group company. With your consent, prospective applications might be used in our talent pool. Any data will be shared only with other Orbium Group companies for recruitment purposes only.
During the application process you may be asked if you consent to be added to our talent pool. This means that your information may be used to check if your candidacy would be suitable for a different open position. Other open positions may be in the same location, a different location and/or with a different Orbium Group company.
The process described below is identical in for all our locations:
If you apply through a different channel, e.g. via post, e-mail or an agency, either for a specific open position or as an unsolicited application, the data and documents provided will be made accessible to the recruitment personnel of the local responsible Orbium Group company. Our recruitment personnel will enter your application data in SmartRecruiters to create the candidate profile for you. You will receive an e-mail notification from SmartRecruiters once your profile has been created and will be asked for your consent to keep your profile and process your data for application purposes. You can manage in SmartRecruiters your profile and application with Orbium, withdraw from your application or even delete your profile.
Questions related to the status of your application can be addressed directly to the Orbium recruitment personnel with whom you have been in touch via phone, post or e-mail. Alternatively, you can contact Orbium’s central recruitment address firstname.lastname@example.org. Local office addresses can be found on our Orbium website under Contact Us/Locations.
b) Selection Process
We will use your application data solely for the purposes of assessing your suitability for the open position concerned. As part of this process, your application data will be accessed by the Orbium recruitment personnel of the relevant Orbium Group company. Orbium recruitment personnel will additionally provide access to your candidate profile in SmartRecruiters to the hiring team for their verification. The hiring team consists of the manager of the department relevant to the open position, internal interview partners, as well as any other managers making decisions during the recruitment process. Members of the hiring team may be located in a different Orbium Group company. Once your application is processed to completion, access to your candidate profile, including your data and documents, will once again be restricted to Orbium recruitment personnel only.
In the course of regular maintenance activities, technical support staff for SmartRecruiters may be able to access your data. Under no circumstances will the staff of SmartRecruiters be actively involved in Orbium’s recruitment process.
c) Orbium Talent Pool
Upon completion of the recruitment process for the open position for which you were considered, Orbium may wish to consider you for future job opportunities. This means that you will be added to Orbium’s talent pool. If you have not given your explicit consent to be added to our talent pool at the time of your initial application, we may contact you prior to the deletion of your application data and candidate profile. You then have the option to consent or not to Orbium keeping your data and candidate profile for the purposes of the talent pool. Should you give your consent, our recruitment personnel might regularly access your data to assess your potential suitability for new open positions and will ask for a new application from you if there is a suitable role. If you withhold consent, your application data and candidate profile will be deleted.
Right of Information, Amendment, Portability, Restriction and Deletion of your personal data
You are entitled, amongst other rights, to:
- request information on all personal data we collect from you;
- to require corrections and amendments to your data;
- to request further restrictions on processing your data;
- to export the data to you;
- to request the deletion of your personal data.
You can address any of these requests directly to the Orbium recruitment personnel with whom you have been in contact with via phone, post or e-mail, or to our central e-mail address email@example.com. Orbium office addresses can be found on the Orbium website under Contact Us/Locations.
How long do we store your data?
If your application to work at Orbium is unsuccessful, we will delete your application data and your candidate profile in SmartRecruiters in compliance with the local legal requirements. Only in the case where you have applied for a new open position and you have given your consent to the way we collect and process your data, will Orbium retain your application data and candidate profile in SmartRecruiters.
If you have consented to be kept in our talent pool, we will retain your application data and your candidate profile in SmartRecruiters for a period of 2 years. Upon expiration of the 2-year period, we may contact you prior to the deletion of your candidate profile. You will then have the option to consent or not to Orbium retaining your application data and the candidate profile for a further period of 2 years.
For further questions please contact the local Orbium recruitment personnel directly via phone, post or email, or via our central e-mail address firstname.lastname@example.org. Orbium office addresses can be found on our Orbium website under Contact Us/Locations.